Title:Archiving Assistant (FTC - Ending April 2027) |
Hours:9:00am - 5:30 pm and as required, flexible applications considered |
Working week:Monday - Friday |
Department:Building and Central Operations |
Purpose of job:The Archiving Assistant is responsible for the management and maintenance of physical and electronic records throughout their lifecycle. The role supports efficient records management processes by coordinating archive storage activities, processing file closures, maintaining accurate records in relevant systems, and ensuring timely destruction of files in accordance with retention policies. |
Responsibilities:
- Coordinate the ordering, collection, and return of archive boxes with external storage providers.
- Process file closure requests for both Business as Usual (BAU) and legacy matters
- Manage the destruction of files that have reached the end of their retention period, ensuring compliance with records management policies.
- Update internal systems with archive, retrieval, closure, and destruction details to maintain accurate records.
- Maintain the integrity and accuracy of archive databases and tracking systems.
- Liaise with internal teams and external storage vendors regarding archived records and retrieval requests
- Support records management and archiving projects as required.
- Ensure all archiving activities are completed in accordance with firm policies, legal requirements, and data protection standards.
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