People Operations Administration:
- Monitoring the People and Culture Team helpdesk inbox and responding to queries
- Updating and maintaining the team’s digital content and communications on the portal, and relevant people team systems
- Preparing and processing invoices for payment and tracking against people team budgets
- Processing relevant staff expenses including gifts and length of service awards
- Assisting with the monthly team meetings including booking meeting rooms and preparing agendas
- Continually review and enhance the efficiency of the team’s administration processes
- Assisting with the electronic and/or paper filing for the People and Culture team and other people projects and administrative tasks to assist team as required
People Operations Processes:
- Managing the on-boarding of new joiners, including drafting of offer letters and contracts, conducting and monitoring pre-employment on ongoing employment checks
- Co-ordinating the Firm’s induction for new joiners
- Conducting new starter reviews at the end of week one, providing feedback to the Business Partners where appropriate
- Managing the administration of probations
- Co-ordinating the fixed-term contract process and any other contractual changes
- Managing the leaver process, including drafting letters and system administration
Systems and Data:
- Manage day-to-day employee related queries on People policies, processes and the People systems (e.g. Dynamics 365, ADP, VinciWorks, Performance Leader, CultureAmp, Vero Live)
- Supporting with payroll and benefits administration including preparing reports and processing monthly benefit invoices
- Supporting with the administration of the annual salary and bonus reviews
- General reporting of management information such as headcount, sickness, benefits, talent and development, DEI and ad hoc reporting as required
- Updating people records and maintenance of the People information systems including ADP & Dynamics
- Assisting with the firm’s bi-annual check-in process, updating the online system and producing reports
Talent, Learning and DEI
- Administration and logistics of talent processes including inductions, compliance e-learning, appraisals, objective setting, promotions, and sponsorship agreements.
- Administration and logistics of training courses and other development interventions, including tracking participants, managing diaries, liaising with suppliers, following up after courses, and collating evaluation.
- Working with teams and individuals to fulfil training requests by understanding the need and signposting them to appropriate resources.
- Assisting with the wellbeing programme, conducting research and making recommendations as well as coordination of the programme.
- Conduct research to support talent and development projects.
- Liaise with Diversity, Equity and Inclusion networks to ensure a joined up approach across the DEI agenda, supporting with events and network activity as required.