Key Responsibilities
Talent & Development
- Coordinate the end-to-end logistics for internal learning and development programmes, including scheduling sessions, issuing invitations, booking rooms, and ensuring all materials and resources are prepared and available.
- Distribute pre-reading materials and post-session feedback, ensuring a professional and well-organised participant experience.
Maintain and manage a central Talent & Development calendar, ensuring all activity is accurately scheduled, communicated, and up to date. - Coordinate and schedule coaching sessions, liaising with internal stakeholders and external providers as required.
- Manage bookings for external courses and programmes, ensuring timely enrolment, clear communication, and accurate record keeping.
Talent & Programme Coordination
- Coordinate the end-to-end logistics for promotion processes, including scheduling interviews, tracking applications, maintaining documentation, recording outcomes and acting as a point of contact for queries, working in close collaboration with the People Operations Assistants to ensure all employee records, personal files, and systems are accurately updated in line with agreed processes.
- Maintain and regularly update waitlists of employees interested in development opportunities and programmes.
- Support the delivery and rollout of Talent & Development initiatives and new programmes, including firmwide launches (e.g. Campus).
- Promote learning content and development opportunities (including MBL resources), ensuring awareness and uptake across the firm.
- Update and maintain Talent & Development induction materials, ensuring consistency, quality, and relevance.
Systems, Platforms and Content Management
- Monitor and manage the Firm’s LMS VinciWorks, including assigning learning, setting up refresher courses, tracking completion of courses and continuing competency requirements and following up where required to ensure compliance, including sharing missed compliance with line managers at key points in the year in line with the firm’s performance approach.
- Take ownership of the Talent & Development content pages on the firm’s portal, ensuring information is accurate, up to date, user-friendly and designed to support effective employee self-service.
- Support the development and ongoing maintenance of LMS content, including uploading, updating and organising learning materials.
- Act as a point of support for our performance management system (outside of core Operations issues), This includes responding to queries on system navigation, check-ins, goals and feedback functionality, acting as a super user for the platform, identifying opportunities to maximise its use and working in partnership with the Strategic Data & Systems Advisor to enhance functionality, adoption and overall effectiveness.
Data insights and Continuous Improvement
- Support the analysis of talent and engagement data (e.g. performance data and engagement surveys), contributing to the identification of trends and insights.
- Maintain accurate records, trackers, and reporting for all Talent & Development activity, ensuring data integrity and consistency.
- Identify opportunities to improve processes, systems, and ways of working, contributing to continuous improvement across Talent & Development operations.
Diversity Equity & Inclusion (DEI)
- Provide coordination and administrative support for DEI activities and events.
- Support the coordination of DEI submissions, surveys and related activity.
- Coordinate DEI meetings and forums, including arrangements for Chairs and key stakeholders.
- Managing administration of DEI Networks including email distribution lists
- Support the delivery and rollout of DEI initiatives and new programmes, including firmwide launches of programmes