Practice Administrative Assistant day to day duties:
• All aspects of general administration; ensuring completed tasks are checked for accuracy, demonstrating attention to detail, and are ready to return to the PA (Practice Assistant) or fee earner by given deadlines
• Assisting with diary management, room bookings and conference calls, including checking if meeting rooms have been set-up as requested and catering is in place if required
• Assisting with travel management; booking and arranging straightforward travel, researching options to ensure the most cost-effective choice
• Assisting with client liaison by telephone and email; taking messages, passing on information and dealing with queries as appropriate in a timely manner
• Assisting with e-filing and mailbox management for fee earners
• Assisting with photocopying, scanning, collation of enclosures for correspondence and e-bundling as required
• Assisting with searches via Companies House & Land Registry
• Identifying potential issues and coming up with solutions; knowing when to escalate any concerns to Team Leaders or the PA Manager so that a resolution can be found in a timely manner
File/Matter duties:
• Assisting with new business enquiries, following departmental processes
• Assisting with file opening and with the preparation of all relevant documentation
• Entering contact information on the firm’s CRM
• All elements of document management, including assisting with data rooms
• Assisting with file closures and archiving, liaising with the Office Services Team
Finance/Billing duties:
• Assisting with all elements of financial management in accordance with practice area and firm procedures, to include:
• Processing expenses, requesting and processing disbursements from external parties
• Preparing electronic bank transfers
• Assistance with client balances
Business Support duties:
• Liaising as needed with business support services across the firm, to include: BD & Marketing, Finance, People & Culture, IT, Legal & Commercial Operations, Business Acceptance Team, Office Services & Building Wellness Team
Closing date: Friday 9th October 2026