9.30 am to 5.30 pm, and as required, flexible applications considered
Monday - Friday
The HR team currently consists of the HR Director, Head of HR, Senior Talent & Development Manager, two HR Managers, Senior HR Officer, HR Officer, two HR Assistants, HR Administrator and Senior Recruitment Manager. We are a close knit, friendly and hardworking team who are client focused and enjoy the challenges of working for a medium sized law Firm.
Purpose of job:
As Recruitment Assistant you will work closely with the Senior Recruitment Manager to provide full support to the Recruitment function for the firm. This role will allow the successful individual to support many aspects of the recruitment cycle, to build relationships internally and externally and to be seen as a strong ambassador for Kingsley Napley.
Specific duties will include:
Working closely with the Senior Recruitment Manager for all live roles across the firm and overseeing the full recruitment cycle for paralegal and business support roles
Using the firm’s recruitment portal (AllHires) to advertise new roles and track applications; ensuring that information is kept up to date and within appropriate folders for management reporting purposes
Reporting on the effectiveness of recruitment agencies, time to hire and equal opportunities for candidates and new starters
Writing adverts in a clear, professional and engaging tone and advertising on the Firm’s website, recruitment portal and social media sites- putting forward suggestions of alternative job boards and publications
Liaising with candidates and recruitment agencies to arrange interview dates and times
Building and maintaining relationships with recruitment agencies and direct candidates- and collecting timely feedback after interviews
Taking ownership of diary management; coordinating all interviews and meeting rooms
Preparing interview packs and assisting in drafting job descriptions and interviewing questions
Carrying out phone screenings for candidates, meeting candidates for interviews, leading on interviews themselves (virtually and in person) and setting up case studies/ testing
Coordination of new starters; ensuring that all internal documents are updated with new starter information and liaising with colleagues in business support teams
Assisting in the organisation of assessment days for graduates when required and attending law careers fairs both virtually and in person
Showing a commitment to, and attending, Responsible Business Groups and committees and updating HR team where necessary
Overseeing the Firm’s work experience programme and liaising with relevant practice areas
Weekly processing of recruitment invoices and logging them onto the system
Responding to speculative emails and applications in a timely manner, creating talent pools of candidates for future roles
Ensuring current agreed terms of business are held on file for all recruitment agencies and ensuring recruitment agency contact details are up to date
Drafting fortnightly recruitment updates to recruitment agencies
Assisting the Recruitment Manager with project work around recruitment and selection and carrying out research for specific roles and salary bandings
Collating salary surveys from recruitment agencies throughout the year and assisting with collating all information for salary review meetings
Assisting the wider HR team with the new starter process- contracts, offer letters and induction programmes as and when needed
Liaising with relevant managers regarding temporary cover and organising as appropriate
Archiving and filing of interview packs, ensuring the team are GDPR compliant
Any other ad hoc administrative duties from the HR team may be given.
To apply for this role, please complete the online application form.
For further information about this position please contact, in confidence, Beth McDaid (Recruitment Assistant) at firstname.lastname@example.org