HR & Payroll Officer

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Title:

HR & Payroll Officer

Hours:

9.30 am to 5.30 pm, and as required 

Working week:

Monday - Friday

Department:

HR

Purpose of job:

As a HR & Payroll Officer you will work closely with the HR Team in providing a full range of HR support to the Firm.  Your primary role will be to assist the HR Managers in building relationships with members of the Firm’s practice areas and to manage the monthly payroll process for the firm.

Specific duties will include:

Generalist

  • Support the HRMs in providing guidance and advice to staff on matters of employment legislation, employee relations and Firm policies and answering day to day employee related queries
  • To assist the HRMs in managing HR issues including; attendance, sickness absence, flexible working and leave (parental, jury service, sabbaticals etc.)
  • Supporting the HRMs in employee relations issues by; assisting in investigations, drafting correspondence, dealing with queries and attending meetings in a note taking capacity as and when required
  • Assist with the firm’s annual salary and bonus review including collation of market data and benchmarking analysis
  • Ensuring all policies and procedures are up to date on the portal in line with current legislation
  • To keep up to date knowledge of employment legislation
  • To support the HR team with the running of projects in line with the team’s business objectives as and when required.
  • Provide cover to members of the HR team as and when required

 

Payroll & Benefits

 

  • Responsible for overseeing the collation of monthly payroll information; in relation to new starters, leavers (holiday pay and benefit adjustments), variable payroll data on a monthly basis (overtime, absence, flexible benefits etc.)
  • Processing the monthly outsourced payroll (using ADP) for authorisation in advance of the BACS payment deadline and ensuring that the monthly Third Party Payments are processed in a timely manner.
  • Responsible for overseeing the collation of monthly Partner payroll information to be processed internally by our Finance Department
  • Respond to employee queries relating payroll and benefits liaising with our payroll provider and flexible benefit platform provider where required
  • Checking maternity and paternity payments ensuring statutory rules are adhered to
  • Processing annual P60 statements
  • Manage the Firm’s pension scheme ensuring compliance with automatic enrolment and pension regulations (including issuing statutory notifications, opt outs, managing the increasing minimums in 2019, re-enrolment and declarations of compliance)
  • Assist  in the annual benefit renewal and support the annual flexible benefit selection process (including comms, reporting, and integration with payroll)
  • Overseeing the monthly benefit administration (including reporting & invoicing) where required

 

HR Processes

  • Coordination and day to day management of all HR processes, including; probations, fixed term contracts, joiners, leavers and monitoring of sickness absence
    • Attending probation meetings and providing advice and coaching to line managers
    • On a weekly rotational basis deliver HR induction presentations
    • Conducting exit interviews for leavers, identifying trends and discussing any issues with the HRMs
    • Conduct timely return to work meetings following sickness absences
    • Assist the Senior HRO with on-boarding new Partners as and when needed 
  • Lead the weekly processes team meeting with Senior HR Assistants and HR Administrator to ensure all processes are up to date and being completed in a timely manner
  • Assist the Senior HRO with the Firms annual practising certificate renewals (SRA, Bar Council, CILEX; and Costs Lawyer Standards Board), and the Firm’s SRA and Companies House records
  • Assist the HR team with regular management information reports and ad hoc reporting as required
  • Support, advise and troubleshoot on the Firm’s HRIS systems
  • Provide support to the Firm’s Responsible Business Groups, and implement initiatives internally which support the Firm’s commitment to being a responsible business, including; compiling and monitoring diversity statistics annually and identifying actions to improve inclusivity
  • Work with the HRM to ensure on-going compliance with the General Data Protection Regulation (GDPR)
  • Oversee the end of year holiday reconciliation process

 

Recruitment

  • Assist with trainee solicitor assessment days by reviewing application forms, preparing activities and attending on the day
  • Assist the Recruitment team with live roles by attending interviews and providing advice to hiring managers throughout recruitment process, when required 

 

Training and Development

  • Support the HRM in managing the Firm’s annual appraisal process by answering queries on the process and system
  • Provide advice and training to firm members on the online appraisal system, competency frameworks, providing feedback, setting objectives and conducting appraisal meetings
  • In conjunction with the HRM and Senior HRA, coordinate the Firm’s internal training programme and apprenticeship programme
  • Support the Senior HRO in ensuring Firmwide compliance with the SRA’s ‘Continuing Competence’ framework.

To apply for this role, please complete the online application form.
For further information about this position please contact, in confidence, Natalie Slater (Senior Recruitment Manager) at NSlater@kingsleynapley.co.uk

No agencies please

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