HR Administrator

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Title:

HR Administrator 

Hours:

9.30 am to 5.30 pm, and as required

Working week:

Monday - Friday

Department:

Human Resources

Purpose of job:

To work with a busy HR team to provide comprehensive, flexible and pro-active administrative support to the HR team and to maintain and improve the HR team’s efficiency.

General Administration

  • Supporting the HR team with employee life cycle administration (including starters, leavers, probations, and fixed term contracts)
  • Supporting the Firm’s induction for new joiners 
  • Preparing and responding to reference requests
  • Processing expenses and season ticket loans
  • Organisation of staff gifts and length of service awards
  • Carrying out archiving of HR files and documents as required
  • Prepare and process invoices for payment, in addition to logging and tracking of the HR team budgets
  • Updating the HR team’s management report for distribution to the Managing Partner
  • Assisting with the administrative duties of the Firm’s annual salary review and bonus processes 

Diary Management & Meeting Coordination

  • Diary management for the HR Director and HR Managers
  • Management of meeting rooms on the HR floor
  • Coordinate the monthly team meetings
  • Organisation of the HR team’s conferences, lunches and training
  • Provide administrative support to the HR led committees
  • Assisting with the administration of the delivery of internal training courses and wellbeing sessions
  • Assisting with the administrative duties of the Firm’s annual trainee assessment days

Systems & Data

  • Updating HR records and maintenance of the HR database
  • Assist the HR team with regular management information reports
  • Assist with the production of documents 
  • Assist with the firm’s annual appraisal process, updating the online system and producing reports.

To apply for this role, please complete the online application form. For further information about this position please contact, in confidence, Natalie Slater (Recruitment Manager) at nslater@kingsleynapley.co.uk
No agencies please

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+44 (0)20 7814 1200

enquiries@kingsleynapley.co.uk

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