Administrative Assistants

Apply for This Vacancy

Title:

Administrative Assistants

Hours:

9.30 am to 5.30 pm, and as required

Working week:

Monday - Friday

Department:

Secretarial Services

Purpose of job:

To provide flexible administrative support to teams, working closely with personal assistants (PAs), document production specialists (DPSs), fee earners, Office Services and other support teams as appropriate. The AA team provides cross-team, flexible support and cover for administration workloads as required.

Day to day duties:

  • Photocopying, printing and scanning
  • Preparing bundles/exhibits/pleadings and/or correcting an existing bundle, assisting with indexing and labeling as required
  • Collating enclosures for correspondence/instructions to counsel
  • Hard-copy filing, ensuring physical files are maintained and up to date
  • Processing searches for fee earners and expenses 
  • Scanning and saving of final bills to the relevant systems
  • Administrative activities for marketing events and seminars as requested by the PA
  • Packaging and preparing post, courier and DX items
  • Coordinating and assisting with internal and external post, couriers, special deliveries and internal documents 
  • Maintaining the MFD devices to ensure they are appropriately stocked with supplies 
  • Assisting with the production of reports as required

File Management duties:

  • Opening matters on MatterSphere and creating physical matter files
  • Processing conflict searches on the relevant systems as directed
  • Requesting Matter Planner if required
  • Importing, naming and saving documents to MatterSphere or elsewhere
  • Maintaining and updating the sensitive information log/key safe
  • Managing Intralinks document uploads and downloads
  • Processing file closures and archiving assisting

To apply for this role, please complete the online application form. For further information about this position please contact, in confidence, Natalie Slater (Recruitment Manager) at nslater@kingsleynapley.co.uk

No agencies please

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+44 (0)20 7814 1200

enquiries@kingsleynapley.co.uk

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